The Helsingin Sanomat Foundation as well as Päivälehti Archives and Päivälehti Museum, which are part of the Foundation, maintain registers important to their activities.
Website’s data protection
Browsing our website does not require login, as a result of which the only identifying data stored when using the website is the user’s IP address, which is stored in the server’s log and possibly the website’s analytics service (Google Analytics), although the service has been programmed to anonymise addresses. For further information on how Google uses the data, go to: https://privacy.google.com/businesses/compliance/.
Booking system for the Archive’s research terminals
Users of the time booking system for the Archive’s research terminals log in via the link on the website. When new users create their own user accounts, they also save their first names, last name, email address, phone number, user ID and password in the system. The holder of a user account can book, modify and remove times on research terminals in the booking application, in which case the user’s calendar booking dates and times are also saved in the system.
The user account data is saved in the database of the website’s publication server.
The dates and times of the calendar bookings are saved in the calendar, which functions as a Google service. The calendar can be viewed through the calendar function of the Foundation’s email system. For further information on how Google uses the data, go to: https://privacy.google.com/businesses/compliance/.
In the booking system, saved data can be viewed by
– the booking system’s main user, in respect of all data saved in the system
– the persons responsible for the Foundation’s archiving duties, in respect of names, email addresses, phone numbers and calendar bookings saved in the system
The data related to a user account is stored in the system for two years as of the most recent booking made by the user, after which the user account as well as the credentials related to it are removed from use and the data related to the account is deleted.
Calendar bookings data will be removed from the system when two years have elapsed since the end of the bookings’ calendar year.
Your rights to your own data
As a user of the booking system, you can log in to the system and see all your own active bookings and the up-to-date booking situation concerning the Archive’s research terminals. To view and modify your up-to-date bookings, go to “Booking Calendar – My bookings”.
If you have saved your personal data in the booking system, you can request a summary of that data. You may also ask for your personal data to be deleted. Please send any requests concerning summaries or the removal of personal data to firstname.lastname@example.org. The right to have your personal data deleted is not applicable to personal data we are obligated to store for reasons related to maintenance, legislation or information security.
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